Wedding Photography Contract Template: Sample Agreement

contractIt took me a long time to develop this exact wedding photography contract, or wedding photography agreement if you prefer, for my business.

However hard I tried early on in my business, I encountered my fair share of difficulties and misunderstandings with clients. Many of these were solved by tweaking the contract template I use. With wedding bookings being made so far in advance, it can take years for a change to filter through to your current weddings, so I hope this article will help speed up the process for you.

I’ve posted the wedding photo contract below, followed by some discussion around the key points, so you can better understand some of the key issues and my thought processes. It’s unlikely that any template will be a perfect fit for your business, so hopefully discussing the concepts will help you modify the wording here to fit your own needs.

_ _ _ _ _ _ _ _ _ _

Photography Business Name

Wedding Photography Contract Template

This contract is between the photographer and the client as detailed below,

The Photographer’s name: already filled in ___________

Address: already filled in ________________________

The Client’s name: ______________________________

Address: _____________________________________

Contact telephone number: _______________________

1. Entire agreement

This agreement constitutes the entire agreement between the parties and supersedes all previous agreements (written or oral) between the parties in relation to its subject-matter.

Each party acknowledges that in entering into this agreement it has not relied on, and shall have no right or remedy in respect of, any statement, representation, assurance or warranty (whether made negligently or innocently) other than as expressly set out in this agreement.

Nothing in this clause shall limit or exclude any liability for fraud.

2. A Summary of the Contract
The photographer is responsible for providing for the client a photographic service and products as detailed in section 3 (‘coverage’). The client undertakes to engage the photographer for this coverage for the price as detailed in section 4.

3. The Coverage

Coverage will be provided by the photographer as follows,

Wedding date: _______

Coverage to commence at: _______ Coverage to finish at: _______

Wedding location: ____________________________________________________

Other locations where coverage is required: ________________________________

__________________________________________________________________

Product package included in the coverage: ________________

Engagement shoot to be included: Y/N

4. Payment Arrangements

The client will pay the photographer a total fee of £____ subject to the following terms:

A £____ deposit to secure the date and payable on execution of this agreement. This deposit is non-refundable or transferable in the event of cancellation, it being the agreed loss suffered by the photographer due to cancellation.

Payment of the balance of £____ no later than one month before the date of the wedding.

Cancellation less than 12 weeks before the date of the wedding will require payment in full. All cancellations must be in writing. The cancellation conditions above will apply for postponed weddings if the photographer is not able to re-schedule for the new date and time. The fee for postponed weddings is subject to change.

Any additional payments for albums and other services are to be made when that order is placed. Prices for orders placed over one year after the date of the wedding may be subject to change. This included orders included in the initial wedding package.

5. Copyright

The entire copyright in the photographs is retained by the photographer at all times throughout the world.

Where a disc of photographs (digital image files) has been provided to the bride and groom as part of their wedding collection, these photographs may be printed, and displayed online, for personal but not commercial use.

The photographer retains the right in all cases to use the photographs in any manner at any time and in any part of the world for the purposes of advertising or otherwise promoting his work or any other use.

6. Image Size, Colour, Style and Composition

All image sizes are approximate. The photographer will provide a pleasing colour balance but cannot guarantee exact colour matching. It is sometimes not possible to record the exact colour as seen by the human eye.

There is no right to reject on the basis of style or composition. The photographer cannot guarantee the supply of any particular photographs that are requested.

7. Archival Release

Once all products within the wedding package stated in section 3 have been delivered, the photographer is under no obligation to retain the digital image files.

8. Attendance

Hours of coverage include any travel time between venues. Due to the commitment to weddings at the weekends, engagement/pre-wedding portrait shoots are arranged Monday to Thursday. The location of this shoot is within [x miles] of [location y]. Otherwise, a charge may apply.

In the unlikely event that the photographer is unable to complete the coverage due to unforeseen circumstances, the photographer reserves the right to appoint another photographer to attend on his behalf to undertake the photography. No other hired photographers are permitted to photograph the wedding.

9. Indemnity

The photographer agrees to indemnify the client against all expenses, damages, claims and legal costs arising out of any failure by the photographer to obtain any clearances for which he was responsible in respect of third party copyright works, trade marks, designs or other intellectual property.

The photographer shall only be responsible for obtaining such clearances if this has been expressly agreed before the day of the wedding. In all other cases the client shall be responsible for obtaining such clearances and will indemnify the photographer against all expenses, damages, claims and legal costs arising out of any failure to obtain such clearances.

10. Limitation of liability

In the unlikely event of a total photographic failure or cancellation of this contract by either party or in any other circumstances, the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.

11. Severability

If any provision of this contract is held unenforceable, then such provision will be modified to reflect the parties’ intention. All remaining provisions of this contract shall remain in full force and effect.

12. Jurisdiction

This shall be governed by and construed in accordance with English law, and each party agrees to submit to the exclusive jurisdiction of the courts of England and Wales.

The undersigned have read and understood the above contract and agree to the terms and conditions in their entirety.

Signature of photographer: _________________________ Date: _______

Signature of client: __________________________ Date: _______

_ _ _ _ _ _ _ _ _ _

What does it all mean?

The contract deserves a little discussion before you go off and edit and use it. Here are some of the things you may want to consider.

1. Is it worth doing at all?

I started off without a contract, mainly because it just seemed like too much work when I was in the middle of learning so many other things about the wedding photography business. But without a doubt, you look more professional with one. Fundamentally though, you are far less at risk financially if for example the wedding is called off. A set of wedding photography terms and conditions is an alternative and I progressed to a set of these before going with a contract but legally a signed contract is more binding and furthermore anything that requires a signature is much more likely to be read and understood by your client.

This last point is important. There are a number of things included that you will probably want to verbally mention e.g. details around what happens in case of illness, or which days you are free for an engagement shoot. But having something in writing for the couple to take away and absorb after a consultation meeting, and also something that you can all refer to in case of a difference of opinion further down the line, makes it much less likely that a full blown disagreement will develop, souring your relationship with the client.

2. How to firm up the booking

As soon as the client has indicated to you that they would like to book you, send two copies of the wedding photography contract over already signed by yourself and with all your elements filled in so they can complete their part, retain one copy and send the other copy back to you with the deposit. You may want to consider including a self addressed and stamped envelope so they can easily get everything off to you. Plus it’s just one little extra low cost element that improves the service you give them.

It is useful to clearly but politely stress that the booking is not binding until the completed contract and deposit is received. It can be a little tricky because clients are busy with other things and sometimes assume the booking is in place just by ringing you up and saying so. Don’t feel bad about chasing people up in a nice way. Invariably in my experience, they are very apologetic and pull their finger out. I also think there’s nothing wrong telling a potential client if other people are enquiring after the same date. What I wouldn’t do though is offer to hold the date for them. People will be inclined to delay their decision, you’ll look desperate, and it can lead to an almighty headache going back and forth checking with people before offering the date to someone else.

3. Payment arrangements

I ask for the balance a month in advance of the wedding. Often people ask for it on the day, which is fine, but I don’t like to pester the couple for money on their wedding day, plus I want to know I’ve been paid before I turn up. In my mind, I think it also makes your service as a whole appear more valuable. The only issue I’ve had with this was one couple who said they would pay for the coverage in advance but would pay for the album once it was received. I agreed in the end that they would pay for the album once they’d agreed the design and before it went in to production. This eliminated any financial risk to me so I was happy to be a bit flexible with my terms.

I also include an element here that says that listed prices of products are subject to change one year after the date of the wedding. You might want to say they are subject to change at any time, but I want to give my clients some measure of certainty although one year is definitely long enough. You would be surprised how long some people take to decide on their final album design. My record is 3 years. Most do it in a month or two of the viewing, others just before the year deadline to make sure the price goes up, and a small minority just take an age, but at least you can pass any cost pressures on to them. Good albums can cost £1000 or more to produce so just the cost of inflation over a couple of years can really add up.

Just to be clear, I include the album in my overall package price which they will have already paid for, but if the client takes longer than a year to ok the design, I’ll charge them an extra fee if the production costs have gone up. With additional services like gift albums, framed prints or thank you cards, I’ll just charge the new rate.

4. Copyright issues

Even if I give the client a disc of the photographs, I hold on to the copyright. I grant them private use of the images, but they cannot use them commercially, so sell them on for example. If for some reason a client won an Oscar or something, I’d want to own those pics for sure.

I also make it clear that I can use them for any promotional purposes I like. You are bound to want to use your best shots for marketing purposes, so it’s vital you include this provision. I don’t sell any of my wedding images, but you might want to consider doing so. I’ve added in the final ‘any other use’ statement to the clause to cover things in that respect. If clients get a bit worried about that, you could always take it out for that specific case.

5. Attendance issues

There is also a little bit in the contract saying you reserve the right to appoint a photographer in your stead if you are not able to attend. I like to include this so I am not simply required to hand back the payment. Instead, I can appoint someone who I am confident will do a good job, and who I may ask to provide me with a disc of unedited images so I can complete the rest of the process myself.

I also offer engagement shoots, and like to specify some conditions around that too in this section. I make it clear which days these are available – for me that’s Monday to Friday – and where they take place, and under what circumstances extra transport costs might be incurred. You can obviously modify this for yourself or you might want to add these kind of criteria to your wedding day service too. Again, it’s a tricky balance – you don’t want to be too picky if you’re already charging a lot, but equally your time is valuable and it’s important to make this clear.

6. Jurisdiction

Clearly you may need to modify this clause depending on where you live, whether you need to state your country or the state you live in.

7. Possible additions

If you’re not careful, a wedding photographer contract can get interminably long, which may prove a little off putting to clients. However, you may have your own additional requirements or you want to be more specific about the service, for example detailing the part of the country you operate in, clarifying the album design process, setting out the number of pre and post wedding meetings that are included, or listing the information you require from them such as a list of group photographs.

Hopefully this article and the contract templates included below will make this part of the business set up process a little easier, so you can concentrate on the more fun stuff and go get some great shots of happy clients!

8. Wedding Photography Business Guide

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To find out how, take a look at the first in my series of comprehensive wedding photography guides, covering every aspect of setting up your business, from the very best (and cheapest) marketing strategies to making sure the people who come to see you book to persuading them to spend more.

There is no way it won’t pay for itself many times over.

Click here for more details.

9. A final thank you

Many thanks to the Association of Photographers who provided some of the key elements of the information detailed here.

If you have any questions on wedding photography contracts or anything else photography related, please feel free to comment below, and I’ll do my best to get back to you.

[Please note: whilst I've done my best to ensure this contract is watertight, you use it at your own risk. If in any doubt, seek expert legal advice for confirmation of any and all points included within the sample contract provided. Thanks very much.]

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115 Responses to “Wedding Photography Contract Template: Sample Agreement”

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  1. Amanda says:

    Thanks! Super helpful!

  2. Hoang N says:

    Thank You So Much For Taking The Time To Write And Explain This. Much Appreciated =]

  3. Jay says:

    Hey Stefan, I really appreciate this. It’s definitely going to help me out a lot.

    Please excuse my lack of knowledge, but could you further explain what section 7 is covering? I think I understand, but I just want to make sure.

    Thank You!

    • Stefan says:

      Hi Jay,

      Thanks for getting in touch.

      As I understand it, section 7 might relate to including in the photographs you take paintings that the painter would not necessarily want reproduced in a photographic format and distributed in any way, or company logos that are registered trademarks.

      It might also be the case that clearances need to be sought to include certain buildings in the background of your shots. This would never really be an issue for a wedding venue as it’s going to turn off any bride and groom. But other locations might be different.

      The key to this clause is that it makes obtaining any potential clearances the responsibility of your clients, not you, unless they raise it. It’s never come up with me ever though.

      Hope that helps. Cheers, Stefan

  4. Ben Tilley says:

    Hi Stefan,

    Thanks for this post. Having spent the morning trawling through advice on wedding photography contracts, this is the most clear, concise and helpful I have found so far.

    Cheers,

    Ben

  5. Kathleen Atkins says:

    Thank you–very helpful.
    Here’s another question: do you show proofs to your clients? Or do you show negatives/raw unprocessed digital shots/contact sheets?

    I seldom photograph weddings. I prefer to show my clients only proofs or processed shots to choose from for their final collection. I have a client who wants to see ALL images, whether they are good in my opinion or not. Is that common?

    • Stefan says:

      Hi Kathleen – thanks for getting in touch.

      I don’t actually show proofs or anything else that hasn’t been fully processed.

      It’s not uncommon that clients ask me if I’ve got any more shots of grandma, or mother of the bride or whatever. But I do my best to avoid going down that route, and certainly wouldn’t give them every shot I took. Definitely don’t feel like you must agree to that.

      You’re likely to open up a major can of worms, trawling through possibly 1000s of images with your client and ultimately you will end up with below standard work out in the public domain.

      You’ve got to be careful with the wording I guess, but you could include something about this in the contract if you wanted to.

      Hope that helps, and thanks again, Stefan

  6. Ashley says:

    Thank you SO much! Especially for the PDF document!!! This was very helpful to me and appreciate it.

  7. A Allen says:

    Really helpful, Thank you very much.

  8. Tasya says:

    Thank you thank you thank you for this. Made my life so much easier. It’s great to have this basic contract that I can personalize according to my needs. I really appreciate it.

  9. Sarah Johnson says:

    Thank you so much!! I am just starting out and have done smaller weddings, I have had a couple inquiries for larger weddings and this information is great!!

  10. Dallas says:

    This has been an interesting and helpful read thank-you

  11. Annalisa says:

    Bookmarked your website for future reference. Fantastic info for a budding beginner in this industry! THANK YOU!!!

  12. David says:

    Well by this point im sure your sick of hearing this but THANK YOU THANK YOU THANK YOU

    I work on the lower end of thins catering to lower budget weddins etc but have minimal costs as i dont deal in prints and only images on disc , that said i was trying to figure out how to grant them usage rights of the images while maintaining the ability to use them myself for MY portfolio and advertising etc. this is a HUGE help

    However i was wondering what do you provide the Customer so that they can print their images etc .

    • Stefan says:

      Not at all, David! Definitely a good idea never to give away the copyright, you want to use the photos yourself and you never know whether your clients might end up rich and famous (if they’re not already). Cheers, Stefan

  13. Ilona Nelson says:

    You just saved me so much time thank you!!!

  14. Brandilee says:

    You are an angel! I’ve been painfully researching and dwelling on this and you summed up all that I’ve been trying to put together! Maybe one or two adjustments to suit our business and voila!

    Thank you so much for your time!!

    • Stefan says:

      Excellent! Sorting out a good wedding photography contract is one of those painful things you’ve just got to do as you know – glad the article made things a little easier. All the best, Stefan

  15. gnohz says:

    I find this information to be extremely helpful! Thank you too for going into the details! Appreciate it :)

  16. Lisa says:

    Really helpful site Stefan thanks v much! About to start my first wedding meeting!

  17. Thank you so much for putting this together, I have been a photographer for quite some time but am just starting to get into weddings and this is VERY helpful!!

    All the best!!

  18. Stephen says:

    Thank you so much for posting this in the public domain and explaining what each section is for and why its there.

    I’ve got my first two weddings booked, both are freebie’s for friends to gain experience. Although it is free I want to get everything including my contract side to become second nature.

  19. Jessica R. says:

    Can you explain #8 to me a little better and what it’s trying to say about a total photographic failure as well as the part that says the liability of one party to the other shall be limited to the total value of the contract.

    Thank you so much for this information!!!!

    • Stefan says:

      Hi Jessica, thanks for your message. By photographic failure, I mean that for whatever reason – camera falls in a lake, all your memory cards are wiped clean – you cannot provide your client with any photographs at all.

      In this case, the contract is saying that you will have to pay your client a maximum of the total contract cost, so whatever you’ve charged to be there and take the photos. They cannot add on other costs, for example if they are planning on setting up a shoot with another photographer to get some ‘wedding’ images after the event.

      It’s worth saying that whatever you contract says, a client can still try to extract extra costs from you, take you to court, whatever. But you’re in a much much stronger position if you’ve got a signed contract in place.

      Cheers, Stefan

  20. Thanks so much for the template and explaining the sections Stefan! The contract is the last piece I required to prepare for a wedding gig coming up in Feb.

    glenn

  21. Tammy says:

    All I can say is Thank you, Thank you, Thank you !!!!! It is so nice to have people like you in this world….Thanks again,

    Tammy

  22. Phil Evans says:

    This is excellent, well done on putting it together and thanks :)

  23. Pam says:

    Hello and Thanks so much for your guidance! It is invaluable!!

    I am not quite sure what section 7, Indemnity is referring to. I’d like to be able to explain it to a client in a intelligent way! What does it mean, exactly?

    Thank you!!!

    • Stefan says:

      Hi Pam, this is a bit of a catch all. As I understand it, and I’m no lawyer, you may capture in your photographs images of someone else’s copyrighted work or work that someone else owns in some way. Examples might be anything from paintings and posters to the design of a building to a logo on a sign.

      It’s highly unlikely the owner of a venue for a wedding is going to object to you including their building in your shots, but who knows – if the wedding was at some other private building – the owner might not want it used in images and potentially appearing on your website promoting your work.

      This clause puts the onus on your client to make sure any clearances have been sought and gained. It has never come up before with me, but you know you’ve got your bases covered this way. Cheers, Stefan

      • Pam says:

        Stefan—

        Thanks for your prompt response. Legal talk is so hard to understand! Thanks for the explanation!

        Blessings,
        ~ Pam

  24. Amanda says:

    Thank you so much for your generosity in sharing this information. I am just starting out whilst maintaining another job and a young family and you have just saved me an inordinate amount of time! I can now feel a little more comfortable and confident in shooting my first wedding in 5 weeks time!!

  25. Jennifer Slak says:

    Thank you so much, excellent information.

  26. Tricia says:

    Thank you sooo much for this!!

  27. Leah Riddell says:

    Stefan, you are so helpful. I have been doing wedding photography for a year and had made my own contract and I was always tweaking and explaining my expectations to the clients. This one is perfect and I shouldn’t hear any rebuttal from them! THANKS!

  28. Lori says:

    Thank you so very much. I am very grateful to you for this.

  29. One thing that I have run into – which is the reason I am looking into revamping my contract:

    Wedding June 2009. Several attempts to get the client to choose photos (I have all the emails to the client). Several responses saying “I need to get the car”..so my response “send the file’s in an email as you have an online gallery!!” (but a little more polite!).

    I just received a call from her mother in law (whom I used to work with) “So tell me how we can get the prints and get this done. it’s been almost 2 years since the wedding!”. I told her that it was too late and that it was somewhere in her contract that all prints have to be claimed within the year or the contract is deemed complete. Unfortunately this was the first year I was in business and it’s not in her contract (which I need to have in my new contracts!).

    Can she really come back to me almost 2 years after the wedding date looking for the product. I must also mention that the first time she called looking for prints (in late 2009) – I told her I would need to talk to her daughter inlaw as she needed to choose the files (when the emailing started). Because I fell for her guilt trip, I agreed to send her all the files on CD!!! and now this – what am I supposed to do – have her take me to court?

    Any advice would be great – I am in Canada so unsure if the laws are drastically different here. Thanks!

    Melissa :)

    • Stefan says:

      Hi Melissa, these kind of things are sent to try us! You said you didn’t put a time limit on when they have to choose the prints by, so I’d be tempted to let her have them.

      If there is no incentive to get people to make a decision quickly (and even when there is) some clients put it on the back burner and can take a very very long time to decide – years for me too in some cases.

      Some photographers put a time limit in the contract, others only agree to hold the prices for a certain amount of time or offer the prints at a lower rate within a certain timeframe. Others put a statement in the contract that all prices are subject to change – bit off putting to the client that one, especially if they are planning to fork out on a 1K album that might go up 10% unexpectedly.

      Anyway, I’m not sure what you initially agreed to provide but print costs are not necessarily that high, so it might be a cost you can live with. You can then move on without the stresses that this kind of thing can place on you, and build some safeguards in to your contract for the future as you say.

      Hope that helps, let me know how it pans out. Cheers, Stefan

      • Hi Stefan … In the end I told them that the prices had changed (as they have in the last 2 years) and she decided that they would not go with anything (she was not willing to pay the extra). The bride was happy with the photos and that they had a CD – which I was very pleased with. Her mother in law was not pleased, but she also said she wasn’t pleased with many things in her life!!! It ended well … for now! Thanks for the advice. My contract has not changed and their is a clause of 1 year for album and print fulfillment. Thanks again! Melissa :)

        • Stefan says:

          Hi Melissa, you’ve got that 1 year clause in there so it looks like you’re covered. Glad everything got resolved, even if mother-in-law isn’t entirely happy. Sounds like this was pretty unlikely anyway.

          In a way, this kind of experience, although a nightmare at the time, can be quite useful. When I’ve had misunderstandings like this, it gets me thinking a lot more about what I am and am not promising to deliver.

          You can then make that super clear in the contract (which you did), and also mention it in discussion prior to booking, and possibly elsewhere in your marketing literature.

          Thanks very much for the update, Stefan

  30. Alissa says:

    Very informational. I needed something short, sweet and easily accessible. At the same time, I needed it explained to me. Thank you very much for this.

  31. Angela says:

    Well, I’m going to jump right onto the ‘Thank you’ bandwagon and add my thanks for this article. I’ve just been booked for my first wedding, and want to start as professionally as possible. Your article is so useful and the download is fab….a very generous thing to do in this day and age!

    Let’s hope this one leads to more…!

    Thanks again

  32. Lyn says:

    So grateful for your hard work and generosity to put this together AND the willingness to share! Thank you so much!

  33. Krista H. says:

    I cannot thank you enough for posting this! I am getting ready to set up my first wedding and have been going crazy trying to write up a contract when I came across yours. This contract is perfect and covers everything! Thank you SO very much for sharing this!!!!!!

  34. ronron says:

    Thanks Stephan!!! =D
    Blessing and blessed energy sending your way =D
    ronron

  35. Janine Boyer says:

    Thanks for sharing – very helpful!

  36. eddie says:

    thank you thank you thank you!! using it right now

  37. Gavin says:

    As so many people have already said, thank-for sharing this document. I am just starting out in the industry, and it is great to know that there are people who are so willing to share resources.

  38. Autumn Azure says:

    This is really helpful. I’m shooting my first paid wedding in June and I’m excited but a little overwhelmed by the details. The contract included. Thank you so much for sharing your template, I will use at as frame for my own. I totally appreciate photographers who share their knowledge and one day I will follow your lead. Thank you.

  39. Hey thanks a lot. This is where it gets to be a real job and not just a hobby so thank you for sharing and helping us along

    • Stefan says:

      Hey Shane + Autumn, glad the template helped. Good luck going forward with your wedding businesses. Stefan

  40. Earl says:

    Thanks

  41. sean edwards says:

    Thank you very much,this is just what i’ve been looking for .
    regards sean

  42. Johanna says:

    Hi, I just had a quick question as I am not sure I read it in the contract, or maybe I missed it. What if a client decides they are unhappy with their wedding photos? Do you give a full refund or a partial refund or no refund. I think that needs to be in the contract somewhere…..I am getting ready to do my first wedding as well and I just want to make sure all my bases are covered…..thank you! :)

    • Stefan says:

      Thanks for your comments Earl, Sean and Johanna. Johanna, section 5, especially the last sentence, covers what would happen if the client decides they don’t want the photos. They wouldn’t be entitled to any refund under the terms of this contract as they have no right to reject them. All the best, Stefan

  43. Stacey says:

    Hi Stefan!

    Thank you very much for all of the information on the wedding contract. I’ve looked and looked, and yours is the only one that is clear, concise, and just plain makes sense. I’ve done a few wedding shoots for friends and family, and now am to do another wedding in September outside of the “familiar” relm. I’m really excited about it and am proud of the fact that I am officially sending out a formal contract.

    With all of that being said, I also have the opportunity to do a shoot for a golf tournament and am need of a different type of contract. Do you have any suggestions?

    Thank you again for all of your help! :-)

    Regards,

    Stacey

    • Stefan says:

      Hi Stacey, glad the info helped. I’ll have a look at putting a commercial contract together on the site but you’ll have to bear with me for now. Cheers, Stefan

      • Stacey says:

        I appreciate you responding so quickly to me. What a wonderful service you provide for those of us who are not sure which way to turn. Thanks again for everything! I’ve bookmarked your website and plan on passing it along to all of my friends and colleagues.

        Thanks again!

        Stacey

  44. Thank you, I rarely shoot weddings these days and needed a quick and easy contract last minute. Excellent stuff

  45. ant says:

    This is very good Stephan. This is just what I needed. I was always hesitant accepting bookings of wedding because i dont have the contract yet and afraid of many legal things to come back to you when things go wrong. This is just spot on. thank you. Helps a lot. I have a wedding coming up this, monday coming up and this made my job so simple. thanks.

    ant

  46. Shannon says:

    I’ve been looking for a good wedding contract as my business has started to grow. Thank you so much for this template- I know I would have left out something important. :)

    • Stefan says:

      Hi there Shannon. Thanks for your message, and good luck with the business. Let me know how it goes…

  47. Mansoor Baluchi says:

    I can not thanks enough for informations you are providing in your website.
    In wedding contract, Photographer retaining the rights to use of photographs for promoting his work worldwide.
    -The Couple Both have to sign the contract ?
    -What about images of Bridesmaids,Groomsmen,Siblings,Parents,Flower girls,Pageboy and others in general ? Photographers use these photos in their website and other formats. I don’t think Bride’s and Groom’s signature in the contract would provide such a permeation for use of other people images. What I have to do on this ?
    -How about the rights for street portraits,photography in public and journalistic photos ? What is my rights for use of them in my future website or sell ?
    -Where I can check whether my business name is a registered company or whether it’s trademarked ?
    Thanks a loooooooot.

  48. Chris Walsh says:

    What a legend! Thank you so much for this, your generousity is much appreciated!

  49. LP says:

    Awesome!!

    • Stefan says:

      No worries, LP and Chris.

      Mansoor, I would be happy for just one of the bride or groom to sign. The indemnity clause makes it the couple’s responsibility to obtain any clearances unless they specifically ask you to do so instead.

      The copyright clause should cover you to use the images on your website. If you are planning to sell the images as stock photography for example, you might want to word the copyright clause more specifically around that, or even more broad – that you can use the photographs for any purpose you deem fit.

      Cheers, Stefan

  50. Rachel says:

    THANK YOU for this! *BIG HUGS* Have ever encountered a wedding where another person has brought a DSLR camera with professional equipment and messed up a lot of your photos because of not being courteous? i.e. getting RIGHT up next to you and taking the picture RIGHT when you do? how do you address this? I am very easy going and I’m not one to confront but I feel I have to learn how to do this… would it be ridiculous if I added in my contract “Absolutely no guest with DSLR cameras. If any guest are taking pictures with a DSLR and flash, it is grounds for departure of the contracted photographers.” or something along those lines? My husband and I had that happen to us at a recent wedding and it was a disaster. What would you do?

    • Stefan says:

      Hi Rachel,

      Thanks for your message. I’ve had enthusiastic people taking a lot of photos near me, especially during the group photos. If they get in my way, I try to make a joke of it, often it works out quite well, and the other guests get on my side, and have some fun, which makes for some great shots. Then if you tell them nicely to move out of the way in front of everybody else, there is a lot more pressure on them to do so.

      I don’t mind them doing it a bit but it sounds like it was a lot more extreme in your case, especially if it was at other times too? You can have a clause in the contract saying no other hired photographers are allowed, but I guess it’s difficult to block DSLRs completely as there are so many guests that have them now.

      I’d definitely talk to the bride, groom or someone else with some clout (their parents) and ask if they can have a quick or if required stern word with the person. You can point out that your photos, which they’ve paid a lot of money for, are going to suffer otherwise. At least you are covered then, and if they don’t heed your warning, it’s their lookout.

      All the best, Stefan

  51. takesha says:

    THANK YOU VERY MUCH very helpful !

    Do you shot with cannon or nikion

  52. i love this.wish i had it when i got a few booked.i am kinda concerned.does this cover u if u get sued over the photos?

    • Stefan says:

      Hi April,

      The stuff on style and composition will put you in a stronger position. The limitation of liability is there so the most you should have to pay back if things really went wrong is whatever the client paid you and no more.

      Whatever the contract says, people can still try and sue you though. To cover yourself further, make sure your photography insurance includes ‘professional indemnity’ and ‘public and products liability’ cover. Most do as standard.

      Cheers, Stefan

  53. Sophie says:

    Thank you so much for this Stefan,

    This is the clearest wedding photography contract info I have found.
    So far I have been lucky with my clients but have not used a contract yet. This is of great benefit in case of any hurdles.

    I have a client who wants the deposit back if she has a cancellation so here I am surfing for data.

    Sophie

    • Stefan says:

      Hi Sophie, glad the template is going to help. It mentions that the deposit is non-refundable which really is the industry standard so you should be fine. All the best, Stefan

  54. Hi. What are the rules reagrding the taking of children’s pictures at weddings?

    I was asked this by a recent client’s father and it suddenly made me think. In the UK there are ‘rules’ in that we must get parental permission. Totally agree. However, at a wedding, there is no way I can go around each guest to ask for tacet approval. In you experience is there an implied assumption at a wedding that my pictures will include images of children and so I can add the images to my web site? Regards. Martin.

    • Stefan says:

      Hi Martin, this is a minefield.

      Research as much as you like, and you get differing opinions, and to be honest, different judges will probably view things differently too.

      I do think there is an implied assumption that people attending a wedding should expect to be photographed, and that the photographer can use those images to advertise their work.

      I’ve stated in the copyright clause that images can be used for advertising. I’ve also put ‘any other use’ in there for extra cover, but people are more likely to question this so you may want to take it out, or take it out on request.

      However, this article http://asmp.org/tutorials/frequently-asked-questions-about-releases.html would suggest you do need the release to use images on a website.

      If the ASMP is right, children would need a release as well of course, but they are a special case for obvious reasons, even if you don’t agree with ASMP’s viewpoint.

      The great things about your website is that if you do get a complaint, you can remove the image immediately, but to make sure you are completely covered, get a release form signed by the parents of the child first. You’ll notice that some photographers steer clear of the issue completely and don’t have any children on their website at all, unless password protected for private viewing by the wedding party. Even then, the parents could complain though.

      Other good practice is to:

      1, Make sure people cannot be identified by name – not likely normally.
      2, As much as possible, make sure the images cannot be misconstrued, so if you had a delightful shot of a flower girl doing a summer salt, but her dress slipped down to show even a bit too much of her legs, just don’t use it.

      This is a massive issue, so I’m going to do some more research and post an article on it soon.

      Sign up for my newsletter if you haven’t already and I’ll let you know when it’s posted.

      Cheers, Stefan

  55. Thank You! I am starting wedding photography and this contract will be helpful.

  56. Thank you!
    I love this contract

  57. Ruby Moskop says:

    I just checked out your Wedding Contract and this is almost exactly what I am needing. I would like to download it please and thank you so much. Ruby

    • Stefan says:

      Hi Ruby, glad this is what you’re after. To get the download, just sign up to my newsletter above and you’ll be directed to a page with the download. Cheers, Stefan

  58. Jen says:

    A million thanks to add to the pile! Stefan, the world needs more people like you for sure! I’ve spent hours searching for the right wording before stumbling onto your site. Although I have shot weddings for friends and acquaintances I am finally out of that circle and needed a contract to quell my anxiousness about all things (I am such a worry wort!)
    Your wording is precisely what I needed and I appreciate how you’ve explained things also. Thanks again. I look forward to referring peeps to your page :) and following myself! :)

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